A dispatch board you can read at a glance
Every job for the day, who has it, and what is not covered yet.
For chauffeur and private hire firms, anywhere
Every job. Every driver. One board.
Meetboard runs your bookings, dispatch, flights, driver pay and licensing records, so your evenings are not spent on the phone. Every company gets its own private database.
14-day free trialNo contractYour data stays yours
Today5 jobs, 1 needs a driver
Poole to Heathrow T5Estate car, 2 passengers, BA 2631
On the wayGatwick to SandbanksLarge MPV, 5 passengers
Driver assignedBournemouth to Southampton Cruise TerminalLuxury car, 2 passengers
Needs a driverHeathrow T3 to WimborneFlight 25 minutes late, pick-up moved
Check flightClash check onStatements ready Friday
Your own databaseNever shared with another company.
Flights watchedDelays reach you before the passenger lands.
Built for private hire recordsLocked once the journey starts. Exports as CSV.
Cancel any timeMonthly. Take your records with you.
From enquiry to paid
The whole job, in three steps
No more notebooks, group chats and spreadsheets holding it together.
Take the booking
By phone in the office, on your own booking page, from a hotel through the API, or by pasting a message and letting an AI draft it for you to approve (off until you switch it on). The price comes from your price list.
Dispatch with confidence
Give the job to a driver and car. Clashes are caught, the driver gets a simple page, and a late flight moves the pick-up before anyone is left waiting.
Get paid and keep the records
Driver statements, account invoices and card payments are worked out for you. The licensing record locks when the journey starts so nobody can change it later, and exports as a file whenever your licensing authority asks. Reporting to them stays with you; we just make it simple.
What you get
Everything an operator actually uses
Built for airport, train station and port transfers, events, days out, private tours and long A-to-B journeys (Poole to a London hotel, say), plus account customers, subcontracted drivers and the records a licensed firm has to keep. Not built for local hops to the shops.
Flights watched for you
Pick a flight from the list instead of typing it. Delays show up before the passenger lands.
Prices that fit how you really charge
Fixed fares, by the mile, or a mix, with rules for the places you know best.
Type less, get addresses right
Search an address or a hotel by name and the address and postcode fill in.
A page for every driver
Drivers see their jobs, navigate, and move each job along from a phone, with no app to install.
Driver pay and statements, done properly
In-house or subcontractor, weekly or monthly, with the rules set the way you work.
Get paid your way
Cash, deposit, card in advance, or an invoice on account.
The records a private hire operator has to keep
Booking time, hirer, pick-up time and place, destination, vehicle licence number, who took the booking, who dispatched it and remarks, plus subcontractor details.
Fewer keystrokes
Pick the flight. Don't type it.
Choose arriving or leaving, the airport and the day. Click the flight and the flight number, airport and pick-up time fill in.
- The main airports of your country ready to use
- Search by flight number, place, time or airline
- Live status on the flights you have booked, with a suggested new pick-up if one is late
- Search an address or a hotel by name, and the postcode or zip code fills in too
Arriving at HeathrowFriday
VS505 from BrusselsTerminal 3
PickBA626 from AthensTerminal 5
PickBA674 from PrevezaTerminal 5
PickBA694 from HeraklionTerminal 5
PickWork together
Pass work to firms you trust. Keep your customers.
Firms that agree can share a pool of jobs. Partners see only what they need to decide, and the firm that passed the job on is paid its referral when it is done.
- Opt-in: nothing is shared unless you share it
- Passenger details go only to the firm that takes the job
- White-label: the driver and passenger never see who passed it on
- Both firms keep their own record of the job
Firm ACan't cover 04:30 Heathrow
Firm BTakes it, sends driver and car
Referral and records kept on both sides
Safe by design
Your business, behind its own door
A private database each
Not a shared table with a company column. A separate database per company, created when you join.
Keys kept locked
Your Stripe and Google keys are stored encrypted. Card details never touch Meetboard.
People decide the big things
Cancellations, refunds, complaints and driver payments always need a person. Every change is written to an audit log.
Pricing
Simple monthly plans
14-day free trial on every plan. Prices are in pounds sterling and exclude tax.
No limit on cars, drivers or bookings on any plan. Compare the plans in full
Questions
Things operators ask first
Who is Meetboard for?
Chauffeur and private hire firms anywhere in the world, from an owner-driver with one car to a firm with many cars and drivers. It is built around how licensed operators actually work: airport, station and port transfers, events, days out, private tours, long A-to-B journeys, account customers, subcontracted drivers and the records a licensed firm has to keep.
Is my data kept apart from other companies?
Yes. Every company gets its own private database, created when you join. Nothing crosses between companies unless you choose to share a job with a partner firm, and then only the minimum details travel.
Do I have to sign a contract?
No. It is a monthly subscription and you can cancel at any time. You start with a 14-day free trial.
What happens to my records if I leave?
You can export your booking records, driver statements and invoices before you go. Licensing records have a retention period that you set, and we will not delete them early.
Do you take a cut of my fares?
No. Card payments go through your own Stripe account, so the money goes straight to you. You pay Meetboard only the monthly subscription. (Stripe charges its own card fees. If you pass jobs between firms in a group, the referral percentage is agreed between those firms.)
Run tomorrow's jobs from one board.
Start a 14-day free trial. No card needed to look around, and your own private database from the first minute.