A dispatch board you can read at a glance
Every job for the day, who has it, and what is not covered yet.
- Jobs by day with driver, vehicle, status and flight
- Clash check so one car is never double-booked
- Jobs with no driver stand out
- Drivers accept and update jobs on their own phone page
Flights watched for you
Pick a flight from the list instead of typing it. Delays show up before the passenger lands.
- Choose arriving or leaving, the airport and the day, then click the flight
- Live status on the flights you actually have booked
- A suggested new pick-up time when a flight is late (a person decides)
- The main airports of your country ready to use, and any other airport, station or port you add
Prices that fit how you really charge
Fixed fares, by the mile, or a mix, with rules for the places you know best.
- Fixed fares from your areas to airports, ports and stations
- By the mile for everything else, with a pick-up fee and a minimum
- Draw a circle on a map round a town and give it a price from your base
- A job can be booked with no price yet and priced afterwards
Type less, get addresses right
Search an address or a hotel by name and the address and postcode fill in.
- Suggestions as you type, in the country you work in
- Each stop on the way has its own address box
- Runs on your own Google account, so the cost is yours and tiny
- Switched off until you want it
A page for every driver
Drivers see their jobs, navigate, and move each job along from a phone, with no app to install.
- One button per step: accept, on my way, arrived, on board, complete
- Drivers on account jobs see their own pay, never the client's price
- Badge, licence and insurance dates with reminders before they expire
- Time off and availability
Driver pay and statements, done properly
In-house or subcontractor, weekly or monthly, with the rules set the way you work.
- Split after fuel for company cars, or commission for owner-drivers
- A fixed driver payment can be set per fare
- Statements you can issue and download as a spreadsheet
- Money is kept in whole pence, cents or the smallest coin of your currency, so the totals always add up
Get paid your way
Cash, deposit, card in advance, or an invoice on account.
- Card payments go through Stripe into your own Stripe account
- Card details never touch Meetboard
- Account customers are invoiced for the period, with tax (VAT, GST or sales tax) worked out once on the whole invoice
- Your logo and wording on invoices
The records a private hire operator has to keep
Booking time, hirer, pick-up time and place, destination, vehicle licence number, who took the booking, who dispatched it and remarks, plus subcontractor details.
- Records lock once the journey starts and can never be deleted
- Export them as a CSV whenever your licensing authority asks. Meetboard reports nothing for you; it just makes the file easy
- You choose how long records are kept, with two years as the starting point
- Every company is its own operator of record
Work with partner firms, on your terms
Share a job with firms you trust, and see who took it and how it went.
- Opt-in only: nothing is shared unless you share it
- Partners see the minimum: time, places, passengers, vehicle
- Passenger details go only to the firm that takes the job
- White-label option: the driver and passenger never see who passed it on
Your own booking page
A page for customers to book and pay, with prices from your price list.
- Customers can never set their own price
- A booking box you can put on your own website
- Limits on how many bookings one visitor or one hour can make
- A public API for hotels and agents, with its own allowance
AI that helps, with you in charge
Turn a pasted message into a draft booking, or let your own AI use your account.
- Three modes: manual, our AI, or your own AI
- Off, suggest, or automatic for each area, off by default
- Cancellations, refunds and driver payments always need a person
- Your customers' data is never used to train outside AI models
Messages and marketing, with consent
Confirmations, tomorrow's job sheet, and emails to customers who said yes.
- Daily job sheet to the office and each driver, with a late-additions email
- Marketing only to people who opted in, with the date and how you know
- Unsubscribe link on every email
- Messages wait safely if email is not connected yet